BYLAWS OF THE ILLINOIS MOSQUITO AND VECTOR CONTROL ASSOCATION

ARTICLE I. DUTIES OF OFFICERS

Section 1. The president is Chairman of the Executive Committee and has the usual duties which pertain to the office, subject to the authority of the executive committee.. He/she is empowered to:

A.     Call meetings of the officers.

B.     Select the Chairman and members of committees, except nominating, subject to the approval of the Executive Committee.

C.     Execute with the Secretary-Treasurer legal and fiscal documents.

D.     Discharge such other duties as usually pertain to the office of President.

Section 2. The Vice-President will assist the President with the duties of these offices as directed. He/she will be responsible for the Program planning of all meetings. In the absence or disability of the President or in the case of a vacancy in the office of President the Vice-President shall exercise and perform the duties of the President.

Section 3. The Secretary-Treasurer shall keep full and correct minutes of all meetings of this Association and of the Executive Committee. He/she shall be responsible for the maintenance of all membership records, conduct the correspondence of this Association, and issue all notices of meetings. He/she shall collect and receipt for all dues, contractual payments, assessments and other income. He/she shall deposit promptly all funds of this Association in such depositories as shall be approved and designated by the Executive Committee. Checks in payment of obligations of this Association shall be signed in the manner prescribed by the Executive Committee. He/she shall, under the direction of the Executive Committee, pay all bills of this Association and make such other disbursements as are necessary and incidental to the operations of the Association. He/she shall, at the annual meeting of this Association, and if directed by the Executive Committee at special meetings, make full and true repots of the financial condition of this Association. He/she shall perform such other duties as are usually incident to the office of Secretary-Treasurer and as may be assigned to him/her by the Executive Committee. He/she shall be responsible for solicitation of new memberships. The Secretary- Treasurer may be placed under adequate bond.

Section 4. The Executive Committee shall meet upon the call of the President, or upon request in writing of three (3) or more members of the Executive Committee directed in writing to the Secretary-Treasurer. At least five (5) days prior notice shall be given by the Secretary-Treasurer to all members of the Executive Committee as to any meetings of the Executive Committee, the time and place of such meetings to be designated by the President. Not less than four (4) members of the Executive Committee shall constitute a quorum for the transaction of business, and action by the Committee shall be upon the vote of a majority of those members present at any meeting of the Committee at which a quorum is present.

Section 5. The Executive Committee shall manage the affairs of this Association, and shall have power:

(a)     to fill any interim vacancy among the officers of this Association, including the membership of the Executive Committee;

(b)     to appoint or employ an Executive Secretary of this Association, with duties to be defined by the Executive Committee;

(c)     to appoint a publications Committee to assemble, edit and cause to be published the proceedings of the annual meeting of this Association, and of such special meetings as the Executive Committee shall direct;

(d)     to appoint an Auditing Committee who shall audit the accounts of this Association and report thereon at the annual meeting of this Association;

(e)     to appoint such other committees as it may deem to be necessary or useful in conducting the business of this Association;

(f)     to prescribe the duties of officers of the Association not otherwise prescribed in the Constitution and Bylaws of this Association;

(g)     to prescribe rules and regulations for the conduct of the affairs of this Association, as are consistent with the provisions of the Constitution and Bylaws of this Association;

(h)     at each annual meeting, to recommend to the Association the rate of payments to be made by the Members to the Association for the next ensuing fiscal year.

ARTICLE II. NOMINATION – ELECTION OF OFFICERS

Section 1. At least ten (10) days prior to the annual meeting of this Association the President shall appoint a Nominating Committee, consisting of Associate Members who are also officials or employees of Voting Members of this Association. Four or more Voting Members must be represented on the Nominated Committee. In the selection of this committee the President shall give due regard to a fair representation of active mosquito abatement organizations throughout the State of Illinois, based on geographical distribution.

Section 2. The Nominating Committee shall meet at a time and place, in advance of the annual meeting of this Association, and determine its nominee for the various elective offices of this Association. A nominee must be an active member in good standing for at least one year. Nominations by the Nominating Committee shall be posted in writing by the Nominating Committee prior to the closing time of the opening session of the annual meeting. The Nominating Committee shall also receive and post during the first session of the annual meeting, nominations made in writing and signed by the DESIGNATED REPRESENTATIVES of at least three (3) Voting Members, for any elective office in this Association. The name of the current Vice President, who automatically ascends to the office of President, shall not appear upon the ballot for election of officers. Nominations may not be made in any other manner.

Section 3. The election of officers shall be held at the close of the first day of the Annual Meeting. Election shall be by majority ballot of the Voting Member DESIGNATED RERESENTATIVES.

ARTICLE III. MEMBERSHIP

Section 1. Each District or Agency as defined in the constitution of this Association may designate to the Secretary-Treasurer one DESIGNATED REPRESENTATIVE, who shall be entitled to one vote in this Association. The assignment of this DESIGNATED REPRESENTATIVE by each qualified agency in good standing shall be made in writing to the Secretary-Treasurer. Such written assignment shall remain in force until changed by the District or Agency. Such written assignment must be signed by a responsible officer of the District or Agency and contain the full name of the DESIGNATED REPRESENTATIVE and name of the organization that he/she will represent. The written assignment may also contain the full name of an alternate who may vote in the absence of the DESIGNATED REPRESENTATIVE.

The Secretary-Treasurer will verify the standing of the District or Agency by appropriate notation on the written assignment. He/she will deliver all credentials to the Chairman of the Executive Committee on the first day of the meeting. At the opening of the business session of the Association the Secretary-Treasure will announce the names of accredited DESIGNATED REPRESENTATIVES, or alternates, and on each subsequent action shall record the name and vote of the DESIGNATED REPRESENTATIVE, or alternate as polled by the chair.

Section 2. At all meetings of this Association, all Associate Members and Honorary Members shall be permitted to take part in the discussions and proceedings, but only the DESIGNATED REPRESENTATIVES of each District or Agency shall be entitled to vote.

Section 3. Applications for Associate Membership in this Association shall apply in writing to the Secretary-Treasurer and upon payment of dues shall become an Associate Member.

Section 4. Any individual who has performed some outstanding deed or some outstanding service in the interest of mosquito control in the State of Illinois or elsewhere shall be eligible for election to Honorary Membership upon recommendation of three (3) or more Voting Members’ DESIGNATED REPRESENTATIVES. After at least ten (10) days’ notice in writing to all Voting Members, such recommendation shall be presented at the annual meeting of the Association and such individual shall become an Honorary Member of the Association upon election by a majority vote of the DESIGNATED REPRESENTATIVES present at the meeting at which a quorum is present.

ARTICLE IV. MEETINGS

Section 1. There shall be an annual meeting of this Association for the election of officers, the presentation of papers and discussion on mosquito control and related subjects, and such business as may properly be brought before it. Such meetings shall be held at such times and places as the Executive Committee shall prescribe. At least thirty (3) days prior notice in writing shall be given by the Secretary-Treasurer to all members of this Association as to the time and place of the annual meeting. The annual Meeting shall be open to registrants; however, only IMVCA members in good standing shall be eligible to participate in the Business Meetings.

Section 2. Special meetings of the Association may be held whenever the Executive Committee deems such meetings necessary. The Secretary-Treasurer shall give written notice of all special meeting. With the approval of the Executive Committee, local meetings for consideration of ethnical or administrative matters, field demonstrations, or similar matters may be held at times places to be determined by the Executive Committee

Section 3. One-third (1/3) of the DESIGNATED REPRESENTATIVES of the Voting Members of this Association shall constitute a quorum for the transaction of business at any regular or special meeting of this Association, and any actions taken at such meetings shall be by majority vote unless otherwise provided in the Constitution of this Association or it’s Bylaws. If a quorum is not present at any meeting, the presiding officer may adjourn the meeting from time to time for not more than sixty (6) days. Adjourned meetings shall be held at such times and places as shall be designated by the Executive Committee.

Section 4. The Vice-Present shall be the Program Chairman for each annual meeting, and he/she shall appoint a committee to work with him/her. The Secretary-Treasurer shall ex officio be a member of any Program Committee.

ARTCLE V. FINANCIAL RESPONSIBILITY

Section 1. No debt or other financial obligation of this Association shall be incurred by this Association beyond the amount of funds, (over and above all liabilities) then in the hands of the Secretary-Treasurer.

ARTICLE VI. REVENUE

Section 1. The revenue of this Association shall be derived from the sources stated in Article V of the Constitution of this Association.

Section 2. Payment of dues by all classes of Members shall be made annually for each fiscal year on the first day of the year (January 1), and dues shall become delinquent after June 30 of that calendar year. Payment for services rendered by the Association shall be made annually in like manner. Members delinquent in their dues will be charged a penalty of $5.

Section 3. The dues of all classes of membership shall be as follows:

A.     VOTING MEMBER, to be based on the size of the current annual budget for all mosquito abatement districts in accordance with the following schedule:

For other VOTING MEMBERS, representing state or local agencies concerned with the directly or indirectly engaged in mosquito control in Illinois, dues shall be ten dollars ($15.00) per annum.

B.     ASSOCIATION MEMBERS (which includes officials or employees of Voting Members), ten dollars ($15.00) per annum.

C.     Sustaining MEMBER, at least twenty dollars ($25.00). The name of the member and amount to be duly acknowledged by the Secretary-Treasurer, officially posted at the annual meeting, and recorded in the proceedings of the annual meeting.

D.     HONORARY MEMBERS shall not be subjected to the payment of dues.

Section 4. All dues or contractual payments shall be paid to the Secretary-Treasurer of this Association.

Section 5. Members who are delinquent in dues or contractual payments shall not be entitled to any privileges of this Association.

ARTICLE VII. PUBLICATIONS

Section 1. The Executive Committee shall determine the general policies of this Association as to the publication of any proceedings, papers, discussions, reports and other matters in connection with any annual or special meetings of this Association, or other matters.

Section 2. The Secretary-Treasurer, with the approval of the Executive Committee and with the assistance of the publications Committee, may publish and distribute the proceedings and other publications of this Association.

ARTICLE VIII. AMENDMENTS

Section 1. The Bylaws may be supplemented, altered, amended or rescinded in whole or in part in the same manner as is provided in Article XII of the Constitution of this Association with respect to amendments to the Constitution.